Chartering Packet for New Student Organizations
If you are interested in establishing a new student organization on campus, you must complete the online application below. Once the paperwork has been successfully submitted and reviewed you will then be contacted to appear before the Committee on Student Organizations (CSO).
This application form is only active while the SGA Committee on Student Organizations is in session. The committee meets during the fall and spring semesters of the academic year with the exclusion of breaks, pre-finals, and finals weeks.
PLEASE READ ALL INSTRUCTIONS BEFORE CONTINUING.
You may click on the application at the bottom of this page to begin the process. Completed packets must be submitted online by pressing the submit button at the end of the process. If you have problems or questions you may contact the Campus Life office at 744-5488 for assistance.
This process is to be used by Student Organizations that wish to be registered by the University. Sports Clubs must complete the Sports Club Council Sponsorship Form in addition to the other items in the packet. Your submission to Campus Life will be reviewed for completeness and once all materials are ready for review by the Committee on Student Organizations it will be forwarded to the Committee and the Officers and Advisor will be notified of when to appear before the Committee for consideration. If the group is organized for the primary purpose of individual training in an art or skill, and if individual tuition is charged and/or the instructor is compensated for services rendered, such group will not be chartered as a student organization.
Student Rights and Responsibilities
As the first step of the Application process, you will be asked to review the section of the Student Rights and Responsibilities that pertains to student organizations to make sure your group meets the University requirements and is aware of University regulations.
Application for Registration
You will need the following information to complete the application form. Remember, you must have all of the information before you begin the process.
- Name, CWID, Cumulative GPA, phone number and email address (okstate.edu) for the President, VP, Secretary and Treasurer of the group
- Name, Department, Campus Address, Campus Phone and email (okstate.edu) for the advisor and co-advisor (if applicable).
- The requirements for membership
- A brief statement as to the purpose of the organization
- The names and CWID’s of at least 10 charter members in addition to the 4 officers mentioned above.
- A constitution for your new student organization (use the Template below as a guide)
A Constitution Template is available HERE for you to download and use. Constitutions that do not closely adhere to the template will not be accepted, and may delay your organization's review. Organizations that wish to give detailed requirements or instructions for membership, electons, dues etc. should include these requirements or instructions in their Bylaws, not the constitution.
Once you have written your constitution, save it in a file you can readily access (Microsoft Word) so that you can upload the document at the appropriate step in the application process. The template explains the information that must to be included in each section.
You should also review and print a copy of the information for Student Organization President’s as this will assist you in setting up your organization and being able to use resources on campus.
Once you have the necessary information available you may complete and submit the Application for Registration and upload a constitution.
Be sure to also visit our other resources available for you on our Student Organization Resources page.