How To Update your Officer, Election Date, and Contact Information

After a student organization’s annual elections, the new officers, next election date, and advisor information, must be updated in CampusLink.

This is a two-step process that will require clicking on the About tab and the Roster tab

 

Step 1. To update the officer’s and advisor’s contact information. This is the only place where contact information about the organization is stored in case there is ever a reason to contact the organization’s leadership.

  1. Log on to CampusLink
  2. Search for your organization and follow the link to its Organization site
  3. Once on the organization’s site, click the Manage Organization button. A new "Action Center" page will display. 
  4. Click the Menu Icon next to the organization's name in the upper left margin, and select the ABOUT tab
  5. Once on the About page you can edit the information about your group including new officer's and advisor's info.
  6. Be sure to change your NEXT ELECTION DATE and always click UPDATE at the bottom of the page to save your changes.

Note* Even though you will also update the officers on the Roster page, the About page allows you to add contact information such as a general organizational email address or advisor's office phone number, so you do not have to expose your officers’ personal phone numbers or email addresses in the contact information for the organization.

 

Step 2. To edit the positions on the roster This step actually changes the officers by position and gives officers administrative access to the siteCurrent officers and advisors can manage the roster positions to removed themselves from offices and add the new officers, so they can take over administrative access to the organization’s site.

  1. Log on to CampusLink.
  2. Search for your organization and follow the link to its Organization site.
  3. Once on the organization’s site, click the Manage Organization button. A new "Action Center" page will display. 
  4. Click the Menu Icon next to the organization's name in the upper left margin, and select the Roster tab.
  5. Find the names of the outgoing officers, click on the Edit icon next to their name and edit their positions as necessary.
  6. Find the new officer’s names, click on the Edit icon next to their name and edit their positions as necessary.

* If someone in your organization does not appear in the Roster, simply click the Invite People button in the upper right corner of the page and invite that person to join your organization.